Administration of Authorised Medication Policy (QA2)

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Woodlands - Administration of Authorised Medication Policy

 

NQS

QA2

2.1.2

Health practices and procedures - Effective illness and injury management and hygiene practices are promoted and implemented. 

2.2.1

Supervision - At all times, reasonable precautions and adequate supervision ensure children are protected from harm and hazard.

 

National Regulations

Regs

90

Medical conditions policy

91

Medical conditions policy to be provided to parents

92

Medication record

93

Administration of medication

94

Exception to authorisation requirement - anaphylaxis or asthma emergency

95

Procedure for administration of medication

96

Self-administration of medication

 

EYLF

LO3

Children take increasing responsibility for their own health and physical wellbeing.

Educators promote continuity of children’s personal health and hygiene by sharing ownership of routines and schedules with children, families and the community 

 

 

Aim
Our Service and our educators will only administer medication to a child if it is authorised or the child is experiencing asthma or anaphylaxis emergency.  We recognise it is essential to follow strict procedures for the administration of medication to ensure the health, safety, and wellbeing of each child using the service. 

 

Related Policies

  • Emergency Service Contact Policy
  • Enrolment Policy
  • Incident, Injury, Trauma and Illness Policy
  • Medical Conditions Policy

 

Implementation

Our service and educators will only administer medication to children if it is authorised by parents or another authorised person named on the enrolment form. If there is a medical emergency, we will also administer medication when authorised verbally by a parent or another authorised person, medical practitioner, or emergency service, however, we may administer medication during asthma or anaphylaxis emergency without first receiving authorisation. 

The medication under the Regulations includes medication covered by the Therapeutic Goods Act 1989. Therapeutic goods include those for therapeutic use to: 

  • prevent, diagnose, cure or alleviate a disease, ailment, defect or injury
  • influence, inhibit, or modify a physiological process. 

This covers products like sunscreen and nappy cream.

The Nominated Supervisor will ensure a copy of this policy is provided to parents when they enroll their child.

The Nominated Supervisor will ensure children’s medication is regularly audited to ensure it has not expired and is in the original container with legible labels.

 

Administration of Medication (non-emergency)

Educators will administer medication to a child if it complies with our policy requirements and:

  • if the medication is uploaded to Xplor via medication tab with a clear photo of the pharmacy label and administration details (Dosage to be administered, time to be administered, date to be administered, and last dosage, time and date administered) by a parent or another authorised person and
    1. is the original container
    2. has not expired
    3. has an original label and instructions that can be clearly read and, if prescribed by a doctor has the child’s name
    4. is administered in accordance with any instructions on the label or from the doctor. 
  • after the child’s identity and the dosage of the medication is checked by an educator who is not administering the medication. This educator will witness the administration of the medication.

Please note: Woodlands will not administer the first doses of any medication. Due to the invasive nature of administration, Woodlands will not administer eye or ear drops, or Nasal sprays.

 

Over the Counter Medication (non-prescription medication)

Woodlands does not administer over the counter medication unless it has been prescribed by a medical practitioner. Medication may mask the symptoms of other, more serious illnesses and our educators are not qualified, medical professionals.  However, we will administer nappy cream and sunscreen without prescription if a parent or authorised person authorises this.  All Creams and Over the counter medications will have their ingredients checked for the presence of nuts if found to contain any these will not be administered and kept at reception until collection.  Parents will be contacted via phone to advise of the reason for non-administration.

 

Administration of Paracetamol Guidelines

Woodlands keeps a bottle of Paracetamol at the service for Emergency Administration only.

To safeguard against the disproportionate use of Paracetamol, and minimise the risk of concealing the fundamental reasons for high temperatures, educators will:

  • Recording temperatures over 37.5C in a Health post in Playground
  • Begin first Aid measures for reducing a temperature, including:
    1. Removing excess clothing
    2. Offering cool fluids
    3. Encouraging the child to rest
    4. Provide a cool compress for the child’s forehead and back of the neck
    5. Monitor the child for additional symptoms
  • Retake temperature at 10-minute intervals, recording each reading
  • If after first aid measures, the child’s temperature continues to climb or there is no change, parents will be notified by phone and asked to collect their child as practicable
  • If a child’s temperature is over 38.6oC and/or a parent or emergency contact is unable to collect the child within 30 mins, and the child’s temperature continues to rise, the Responsible Person will contact the child’s parents to confirm authorisation to administer Paracetamol, confirming the child’s weight.

 Anyone delivering a child to the service must not leave medication in the child’s bag or locker. Medication must be given directly to an educator on arrival for appropriate storage. Auto injection devices (eg Epipens) and asthma puffers will be stored up high in rooms so they are inaccessible to children. All other medication will be stored in accordance with the storage instructions on the medication in a locked labeled container in a storeroom or fridge. Non-refrigerated medication will be kept away from direct sources of heat.



Administration of Medication in emergencies other than anaphylaxis or asthma emergencies

Educators will administer medication to a child in an emergency:

  • if a parent or another authorised person verbally authorises the administration of the medication or
  • they receive verbal authorisation from a registered medical practitioner or emergency service if the parent or authorised person cannot be contacted. 
  • The child will be positively reassured, calmed, and removed to a quiet area under the direct supervision of a suitably experienced and trained educator.
  • The Nominated Supervisor will contact the child’s parent/guardian and provide written notice to the parent/guardian, as soon as possible.
  • The Nominated Supervisor will ensure the service completes an Incident, Injury, Trauma, and Illness Record.

Educators will not administer medication if parents or authorised persons provide verbal authorisation in circumstances that are not emergencies. If educators are unsure whether they should be administering medication in an emergency after receiving verbal authorisation from a parent or authorised person, educators will obtain authorisation from a registered medical practitioner or emergency service.

 

Administration of Medication during Anaphylaxis or Asthma Emergencies

  • Educators may administer medication to a child in an anaphylaxis or asthma emergency without authorisation. 
  • The child will be positively reassured, calmed, and removed to a quiet area under the direct supervision of a suitably experienced and trained educator.
  • The Nominated Supervisor will contact the child’s parent/guardian and the emergency services as soon as possible.
  • The Nominated Supervisor will advise the child’s parent/guardian in writing as soon as possible.
  • The Nominated Supervisor will ensure the service completes an Incident, Injury, Trauma, and Illness Record.

 

Medication Record

Educators will complete a Medication Record in the child’s profile on Playground which:

  • contains the authorisation to administer medication
  • details the name of the medication,  the dose to be administered and how it will be administered, the time and date it was last administered, and the time and date or circumstances when it should be administered next
  • if medication is administered to a child (including during an emergency), details the dosage that is administered and how it is administered, the time and date it is administered, the name and signature of the person that administered it, and the name and signature of the person that checked the child’s identity and dosage before it was administered and witnessed the administration.  


Sources

Education and Care Services National Law and Regulations
National Quality Standard
Early Years Learning Framework

 


Review
The policy will be reviewed annually by:

  • Management
  • Employees
  • Families 
  • Interested Parties

 

Last Reviewed

Modifications

Next Review

November 2019

Administration of Authorised Medication Policy was changed, after review of current policy and policies available through Centre support membership 

Branding and formatting modifications

Addition of non-administration of Ear and Eye drops, Administration of Paracetamol guidelines, and cream ingredients guidelines

September 2020




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